Cover Letter Of Intent Format Layout

A simple letter of intent comes with the information about a proposed contract and you will get free letter of intent template today to help you in formatting a LOI easily. It could be for a real estate transaction or a business deal or for a cover letter to be sent with a resume. The letter is meant as a prelude of the contract that would be signed later.

A simple letter of intent example includes details about the parties to be involved in a contract or deal. Such a letter also provides information about the purpose of the deal such as a business merger or property purchase and so on.

Letter of Intent Acquisition of Business Template


Letter of Intent Template


Simple Letter of Intent to Purchase Property Sample Free PDF - If you want to purchase some property, you should begin by writing a letter of intent to the seller. This includes the basic details of both and terms. The template is available in PDF format.

Free Download

Simple Letter of Intent Sample Employment for Government PDF - If you are seeking employment in a government department, this PDF template will guide you to write the right letter of intent. Download it today and fill in your details.

Free Download

Simple Letter of Intent Sample For University Undergraduate PDF - In order to get into a college program to study a degree a letter of intent is required. This PDF template is designed to help you easily write the letter.

Free Download

Simple Blank Letter of Intent to Lease Template Sample Download - In order to lease a property, you as the landlord should prepare a letter of intent to lease that has the basic terms and details of both parties. This PDF template has all that you may need.

Free Download

Formal letter of intent to Purchase Template Free Word Download If you want to purchase some asset or property, start by writing a letter of intent to show your interest. Using this Word template as a guide, you can write a good letter.

Free Download

Simple Letter of Intent for Job New Position Sample for Free - In order to show your interest in a new job position available at a company, a letter of intent is needed. Use this Word sample to produce the letter as required.

Free Download

Scarlett High School Simple Letter of Intent Sample Download - So as to express your interest in working as a teacher at Scarlett high school, a letter of intent is necessary. We have this Word sample letter to help you say what’s in your mind.

Free Download

Simple Letter of Intent to Purchase Real Estate Word Doc - Before going into the negotiations to buy some real estate, a letter of intent form one of the parties is necessary as it sets out he terms. Use this Word template as a start.

Free Download

Sample Letter of Intent for Promotion Purposes Template Download - If you want to let your superiors know of your interest in the vacant position of promotion, use a letter of intent. With this Word sample letter, all you have to do it replace the words with yours.

Free Download

Statement /letter of Intent Template

Free Download

Draft Letter of Intent

Free Download

Free Printable National Letter of Intent

Free Download

IT Senior Project Letter of Intent

Free Download

Business Letter of Intent

Free Download

Resume Letter of Intent

Free Download

Professional Insurance Letter of Intent

Free Download

Letter of Intent for Retirement

Free Download

What is a Letter of Intent to a College?

A letter of intent to a college is also known as a college interest letter which is often a requirement to gain admission into high school, medical or graduate college or even a dental university. The letter is written by the candidate expressing his interest in a particular course and his qualifications to join it. He may also be required to explain why he wants to join the college. The format for such a letter can be easily found in the various Letter of Intent Templates in Word that are readily available online. However, he may have to do some research before beginning to write the body of the letter.

How to Write a Letter of Intent?

Whether you are writing a letter of intent to gain a dealership or to grab the attention of an investor for organizing an event or to request for a donation for a hospital, it is important that you follow the perfect format while also composing an impressive letter. Taking a quick look at Real Estate Letter Of Intent Templates  gives you an idea of the format. Here is how you can write a letter of intent.

  • Start with the date on which you are writing the letter.
  • Below this give the name and contact details of the recipient.
  • This should be followed by the subject that expresses the reason for writing the letter.
  • Next should be a proper salutation. Make sure to address the recipient directly.
  • The first line of the letter should clearly state the reason for which you are writing the letter.
  • Then go on to write the body of the letter which should be followed by a proper conclusion.

What should be done before Signing the Letter of Intent?

A person who is involved in writing a letter of intent can get some cue about the format and the layout by taking a look at Sample Employment Letter Of Intent Templates. However, a person should take some special care before signing a letter of intent. Here is what he is supposed to do.

  • Ensuring that all the regulations and directions have been met with
  • Making sure that you are in sync with the authority to which the letter has been addressed
  • Make any kind of negotiations that are needed to avoid future conflicts
  • Clarifying any doubts and queries that you may have


Irrespective of whether you have drafted a letter of intent using the Letter of Intent for Job Templates or any other template for that matter, you can surely do with some tips to write an impeccable letter. Here are a few tips to help you out.

  • Make sure to address a letter to a person. The clauses like “To whomsoever it may concern” do not look good and can have an adverse effect
  • When it comes to introducing yourself or explaining about your qualifications and interests, there is no need to write a long paragraph for it. Try to be precise and clear
  • The conclusion of a letter of intent is as important as the beginning. So, close the letter on a positive note


The letter of intent is an essential part of the business world and has a lot of uses. Let us take a look at what these are.

  • A Purchase Letter Of Intent can come in handy for buying of a business
  • To get into a joint venture
  • Purchasing a real estate property
  • Leasing out a property
  • Requesting for a scholarship
  • Appling for a job
  • Seeking admission in a college
  • Seeking finance for a business

Not sure how to write a Letter of Intent? Well, we have a vast collection of such letters in our collection. Check this out and pick the one that is perfect for your needs. Designed by experts, these letters are totally in sync with the latest industrial trends. Thanks to the ease of downloading and customization that these offer, you can easily draft an impressive letter of intent.

You may also like

  • Business Letter of Intent – 11+ Free Word, PDF Format Download ...

  • Simple Letter Of Intent – 10+ Free Word, PDF Documents Download ...

  • Letter of Intent – 100+ Free Word, PDF Documents Download! Free ...

  • School Letter Of Intent – 9+ Free Word, PDF Format Download ...

  • 12+ Letter of Intent Templates - Free Sample, Example, Format ...

  • Marketing Letter Template - 38+ Free Word, Excel PDF Documents ...

  • 338+ Letter Templates – Free Sample, Example Format Download ...

  • 13+ Word Letter of Intent Templates Free Download Free ...

  • 8+ National Letter Of Intent Templates – Free Sample, Example ...

  • Letter Template – 37+ Free Word, Excel, PDF, PSD Format Download!

  • National Letter of Intent – 10+ Free Word, PDF Format Download ...

  • 10+ Retirement Letter Templates – Free Sample, Example Format ...

If you’re starting a job search in 2018, getting your cover letter right is just as important as perfecting your CV.

After hours spent crafting your CV, it can seem a little superfluous to transfer the information into letter format. However, your cover letter shouldn’t be a regurgitation of your CV. Instead, it should zoom in on a few key skills and experiences on your CV that the employer values the most. As a result, your cover letter should be bespoke for every application.

Some recruiters may receive hundreds of applications a day, so your cover letter gives you a chance to stand out from the crowd. With 57.1% of professionals ranking the cover letter as an essential application component, you can’t afford to leave it out.

We know that writing these letters can seem daunting at first, especially as it can feel like there’s a lot to remember. To help, we’ve put together a comprehensive guide to building your cover letter and tailoring it for each opportunity you apply to.

Download our cover letter template

Do your research

Research is a crucial part of many aspects of job hunting, and before you begin writing your cover letter, you need to make sure you’ve done your research properly.

The important things you should research before writing are:

  • Who will be receiving and reading your letter
  • The skills and experience mentioned in the job description
  • The company and its culture
  • Their competitors and market position
  • The sector and any recent news or trends
  • The organisation’s aims for 2018 and beyond

Building up a good knowledge of the company and industry helps you to tailor your cover letter for each company you apply to, and shows your passion for the job and sector.

The basic format

There’s a basic format for writing a cover letter that you can follow each time. However, every letter you write should be tailored to the specific job role or company you’re applying for.

Your cover letter should address the following:

  • Which position interests you and why
  • Your most relevant skills and experiences
  • How your skills and experiences can benefit the employer
  • Requesting an interview

Below is a basic break down of how you should structure your cover letter for 2018:

How to structure and write a cover letter

In 2018, it’s very rare for cover letters to be hard copies as most are sent online. However, traditional cover letter conventions state that your cover letter should be written like any other formal business letter, even if you’re emailing it.

Start with your address and contact details in the top right-hand corner. Make sure your contact details are sensible – email addresses like won’t make you look very professional!  You should then follow this with the address of the company you’re applying for and the date further down and on the left-hand side.

[Address Line 1]

[Address Line 2]

[Address Line 3]

[Phone Number]

[Company address line 1]

[Company address line 2]


To [Name],

Paragraph 1:

Your opening paragraph should be short and sweet made up of three things: why you’re writing the letter, the position you’re applying for, how you found out about the position. For example: “I am writing to apply for the role of [job title], in response to an advert I saw on [name of job site]. Please find my CV attached.”

Paragraph 2:

The second paragraph should be about you, expanding on your CV and giving a brief summary of any relevant skills or education you have. Remember, your cover letter shouldn’t be a copy of your CV; it should take your most notable achievements, explain a bit more about them, and then show how these skills could benefit the employer. Mirror the skills mentioned and the phrasing that’s used in the job description.

Paragraph 3:

The third paragraph is your chance to show your knowledge of the company and the sector and go into detail about why you want to work for their company specifically. You should state how you can help the company and add to their success, as well as why you’ll fit in with the company culture and core values.

Paragraph 4:

End your letter with a call to action. As you’re hoping to secure an interview, let them know your availability for a callback. If you plan to follow up with a phone call, say so! If you plan to wait for a response, close with “I look forward to hearing from you”. Thank them for taking the time to read your letter and sign off with:

Yours sincerely,

[Your Name]

Download our cover letter template

Subscribe for weekly newsletters, written by our career experts

You have successfully subscribed to the Career Advice newsletter

Sending a cover letter online

With today’s technology, it’s common to send a cover letter – and a whole job application, for that matter – online or by email. This is especially common on job boards like CV-Library, and even with direct employers. If you need to send a cover letter online or via email, the approach you should take is a little different in terms of formatting.

If you just need to send your cover letter as an attachment, then write it as explained before. When it comes to saving it, make sure you use the .PDF file extension; any computer will be able to view the file, and all your formatting will be preserved.

Windows PCs use the .docx file extension for documents by default, whereas Macs use .pages. Avoid either of these, because there’s a chance that the employer won’t be able to open your cover letter. Stick with .PDF.

If you need to send your cover letter as the actual body text of your email, your approach will need to be slightly different. First, make sure you format the subject line of your email like so:

Application for [Job Title] – [Your Name]

If you were given a reference number, include that in the subject line as well. Once you’ve done that, it’s time to think about the layout of your letter. The paragraphs can be the same as a hard copy of your cover letter, but you can remove the addresses, date and signature.

If you’re applying for a job via a job board, you can sometimes afford to scale down your cover letter to key components. Check out this cover letter template for 2018:

Hi [Name],

I am interested in applying for the current vacancy you have for a [job title].

In my current role as [role title] with [company name], I am responsible for [insert relevant experience relating to job advert] but am currently looking to make a step up into a more challenging role with a reputable company who can offer career growth.

I am currently on a notice period of [notice period] and can interview immediately.

Kind regards,


[Phone number]


How long should my cover letter be?

Your cover letter should be no longer than a single A4 page. This can be tricky, especially since you want to impress the employer with all your skills and experience. But trust us; they simply won’t be interested in reading a 3,000-word essay. Even if they were, they probably just wouldn’t have the time! Keep it short, sweet, and simple.

Tailoring each cover letter

Each cover letter you write should be tailored specifically to the company and role you’re writing it for and should be detailed. Therefore you’ll want to avoid vague and generic phrases.

During the research stage, try to find the name of the hiring manager or whoever will be reading your letter. This way you can make the letter even more personal, and it will prove you’re a determined candidate who wants this job.

If you really can’t get hold of their name, you should instead start the letter with “Dear Sir or Madam” – but remember, if you don’t know their name, ensure you sign off your letter with “Yours faithfully” instead.

Read the job description so you can pick which of your skills or experiences to reference, and try to mirror some of the phrases they use in the job description. Illustrate your skills with examples to show why you’re the ideal candidate; as each company and role will be different, you’ll probably find that you’re using different examples on each letter.

Having done your research, you should also be able to talk specifically about the company in greater detail. Refer to their values or specific campaigns they have run that you enjoyed. This way they’ll know that you took the time to learn about their company and that you’re genuinely interested in them and the role.

When there’s no job advertised

If you haven’t seen an advertised position, but you’re contacting a company to find out if they currently have any vacancies, the format will be slightly different as you’ll be submitting a cold-contact cover letter.

You should address the letter formally as before, and try to get hold of the name of the hiring manager.

As you aren’t responding to a job ad, you should use your opening paragraph to explain why you’re writing to them and what it was that drew you to their company. If the reason for your application is a recommendation from someone, you know that already works there include their name.

You should also refer to the area of the company that you’d like to go into, for example, marketing or sales.

The body of the letter should remain relatively the same, highlighting your skills and experiences and giving detailed examples. Reiterate why you’re interested in their company specifically, talk about the sector and show that you’ve done your research.

In this instance, you should close the letter by thanking them for their time and expressing your interest in hearing from them with any available job vacancies that they may have.

Remember, each cover letter should be unique (even if you follow the basic format), and the aim is to make yourself stand out to recruiters. Follow these steps to writing your cover letter, and try to have fun with it!

Marketing yourself

In both your CV and your cover letter you should try to imagine yourself as a commodity and sell yourself to the company. There are several ways you can market yourself, and most of this will come from your research.

You need to demonstrate your knowledge of the company and the sector so that you can effectively explain why you’ll be beneficial to their company. As well as listing your skills and qualifications you could also demonstrate your interpersonal skills through talking about social activities and clubs.

All these aspects should help you build a case for why you’re going to add to the success of the company.

Top tips for success in 2018

Follow these cover letter tips for success to make sure you avoid making some fatal cover letter mistakes.

1. Keep it short

It may seem difficult with so much information to include, but you need to keep your cover letter short and sweet. Recruiters will give each letter about 20 to 30 seconds of their time, so it should be no more than an A4 page – they won’t trawl through ten pages, no matter how experienced and skilled you are.

2. Don’t just re-write your CV

The point of a cover letter is to expand upon your CV, not just re-write it—your CV should be attached to accompany your letter. Make sure you pick the most relevant examples and give details of your achievements.

3. Sign by hand

If you’re sending the letter in the post (old school, we know) then you should sign the letter by hand before you send it off—it adds a personal and more professional touch.

4. Sending online

Macs and PCs haven’t quite learnt to work in total harmony yet, and the last thing you want is the recruiter being unable to open your document. Instead, save your final CV as a pdf file; that way you know they’ll be able to open it on any device.

5. Proofread

Once you’ve written your letter, check it over for mistakes and perhaps even have someone else read it over too. Recruiters aren’t going to take you seriously if you’ve made silly spelling or grammar mistakes.

6. Avoid clichés

Each letter should be personal, so avoid clichéd phrases that recruiters have read a thousand times! Don’t just say “I’m a team player”, these buzzwords and phrases won’t make you stand out. Instead, choose an example of when you worked well in a team and explain what happened and what you achieved.

7. Use numbers

If you can, use numbers or stats to illustrate your points as it’s a nice way to quantify your results and adds to the format of the letter.

8. Be creative

Writing cover letters doesn’t have to be boring; you can be a bit creative in your approach – especially if you’re going into a creative industry or job role. Play around with layouts and formats; as long as all the important information is in there and the layout isn’t distracting, have fun with it!

9. Use bullet points

This is not always necessary, but depending on the format you’ve chosen or the job role you’re applying for, bullet points could be an effective way of demonstrating your points and adding to the layout.

Upload your CV

Image: Shutterstock

Related Career Advice articles

One thought on “Cover Letter Of Intent Format Layout

Leave a Reply

Your email address will not be published. Required fields are marked *